1. Preface

Pursuant to Regulation 9 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations 2015 (Listing Regulations), the Board of Directors (“the Board”) of Sakthi Sugars Limited (“the Company”) has adopted this Policy at its meeting held on 13th February 2016 on preservation of documents and archival of documents in website.

2. Preservation of Documents

The Company is required to maintain various documents including those required under Companies Act, Securities laws, Listing Regulations, Income Tax Act and other applicable laws. These documents of the Company are to be retained for a period as mentioned hereunder:

A. All registers, records, books of accounts, notices minutes and other papers relating to meetings of directors and of members required to be maintained under the Companies Act 1956/2013 (Act) are to be preserved either permanently or for a specific period as prescribed in the said Act or Rules made thereunder or in the Secretarial Standards framed thereunder.

B. Prospectus relating to securities issued and the letters of approvals of SEBI and/or stock exchanges for such issues, including permission for listing and trading are to be maintained permanently.

C. Property records including purchase and sale deeds, licences, copy rights, patents & trademarks are to be maintained permanently.

D. Policies of the Company framed under various regulations and Personal files of all live employees are to be maintained permanently.

E. All other papers relating to issue of securities are to be maintained for eight years.

F. Declarations, disclosures and certificates given by Directors and Key Managerial Personnel are to be maintained for eight years.

G. Quarterly, half yearly and annual financial results (audited or unaudited), together with segment results and Assets and Liabilities Statement, as may be applicable, and the Limited Review Report/Auditors Report, Shareholding Pattern, Corporate Governance Reports, and all other forms and announcements filed with stock exchanges are to be maintained for a period of eight years.

H. Documents involving any legal dispute are to be maintained for a period of eight years or until the legal dispute has come to a close, whichever is later.

I. Income tax papers are to be maintained for a period of eight years from the end of the Financial Year or completion of assessment under Income Tax Act, whichever is later.

J. Maintenance of other documents for such periods as per the laws applicable to the Company.

3. Archival of information or documents in website

The Company is posting information as may be required by Listing Regulations and other Regulations/statute for information of the stakeholders. This information shall be maintained for a period of five years from the date of posting or till such period as required to be hosted under the applicable law, whichever is later. Thereafter these information shall be archived.

4. Amendment

The Board of Directors shall have the right to withdraw, substitute and/or amend this Policy at any time as it may deem necessary and appropriate. The decision of the Board in this respect shall be final and binding.

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